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Organization

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Standard process

  1. The contract supplier sends the original invoices to the affiliate company.
  2. Copies of invoices are sent to bewidata (this is mostly done electronically nowadays).
  3. From the invoice information collected, bewidata creates the confirmation list every two weeks. This list includes all invoices which have been newly entered, as well as those invoice documents which the affiliate company has not yet released for payment with good reason (e.g. complaints).

  4. The affiliate company processes the confirmation list by releasing invoices, entering individually agreed dates of payment, and making credit and debit entries.

  5. With the credit notes and debits, defined reasons (the possibility to use your own texts also exists) are reported back to bewidata along with the processed data.

  6. The processing is always done online or from the merchandise management system. Paper has almost completely ceased to be important.

  7. The contract supplier receives a supplier information twice a month, which gives information about the processing status of the submitted invoices. However, he also has the option of viewing the processing status online on a daily basis.
  8. The association receives the data from the centralized settlement for bonus settlements and statistics. In addition to the data for centralized settlement, model information can also be transferred to the association as required.
  1. bewidata sends the aging schedule to the affiliate company. This lists all invoices released for payment and due for payment by the affiliate company, as well as the submitted credit notes and debits.
  2. The contract supplier receives a settlement list which shows the invoices due for payment.
  3. The payment transaction files are created from the information in the due date and regulation list, which are then cleared via the principal bank connections of bewidata.
  4. The due payments of the affiliate companies are mainly collected via SEPA corporate customer direct debit B2B.
  5. The settlement to the contract suppliers is carried out via SEPA credit transfer.
  6. The association receives a statement of the retained conditions together with a payment via SEPA credit transfer.

“Original processing” procedure

The “original” procedure allows the affiliate company to achieve an almost complete automatic processing.

  • The suppliers send the original invoices to bewidata.
  • The incoming original invoices are archived in an audit-proof way at bewidata for the affiliate company.
  • The confirmation list is provided with all invoice data relevant to the centralized settlement (including images of the invoices) in a format suitable for further processing by the affiliate company’s IT department (merchandise management/financial accounting).
  • The confirmation list can be generated daily on request.
  1. The contract supplier sends the original invoices to bewidata.
  2. From the collected invoice information, bewidata creates the confirmation list every two weeks or daily.

    This list contains all the invoices that have been newly entered as well as those invoice documents that the affiliate company has not yet released for payment with good reason (e.g. complaints).

  3. The invoices are made available to the affiliate company electronically together with a PDF of the original documents for downloading into its merchandise management system.
  4. The affiliate company processes the confirmation list from its merchandise management system by releasing invoices, entering individually agreed payment terms, and making credit and debit entries.

    Along with the credit notes and debits, defined reasons (the possibility to use your own texts also exists) are reported back to bewidata together with the processed data.

    The processing is generally performed from the merchandise management system.

    By providing commission numbers and delivery note numbers, it is possible to link and compare the invoice documents with the underlying order in the merchandise management system.

    At the same time, the documents digitalized by bewidata are stored in an audit-proof archive. Paper has completely ceased to be important.

  5. The contract supplier receives supplier information twice a month, from which he can track the processing status of the submitted invoices. However, he also has the possibility of checking the processing status online every day.
  6. The association receives the data from the centralized settlement for bonus settlements and statistics.

    In addition to the data for centralized settlement, model information can also be transferred to the association as required.

  1. bewidata sends the aging schedule (as a file and as a PDF) to the affiliate company. This lists all invoices released for payment and due by the affiliate company, as well as the submitted credit notes and debits.
  2. The contract supplier receives a settlement list stating the invoices due for payment.
  3. The payment transaction files are created from the information in the aging schedule and regulation list, which are then cleared via the principal bank connections of bewidata.
  4. The due payments of the affiliate companies are collected primarily via SEPA corporate customer direct debit B2B.
  5. The settlement to the contract suppliers is carried out via SEPA transfer.
  6. The association receives a statement of the retained conditions along with a payment by SEPA credit transfer.

Del credere management

As a neutral service provider, bewidata is a del credere provider itself. But bewidata is also ready for solutions within the association without being bound to a fixed del credere partner. We are happy to support you in choosing a partner, be it a credit insurance or a bank.

If bewidata itself is the del credere provider, the scope of services of the del credere management is defined as follows.

The del credere management is carried out for each affiliate company of an affiliated group without any limitation with regard to the contractual supplier  i.e. without any limits. 

In contrast to other protection models, bewidata does not assign individual limits per affiliate company vis-à-vis the contract supplier, up to the limit of which the protection is maximally effective.

Neither is there a maximum compensation limit for the secured supplier for all the secured affiliate company risks. In this respect, the del credere service of the central regulator is also without any limit.

Del credere management is carried out at the full nominal amount of the invoice (gross invoice amount minus discount and conditions), i.e. 100%.

In contrast to other protection models, bewidata does not stipulate any protection quotas (e.g. 80% of the invoice amount), the contractual supplier does not bear any deductible for the risk of default.

Furthermore, no pre-risk (until the pre-risk limit is reached, the contract supplier bears 100% of the risk) limits the liability of the central regulator.

The del credere payment to the contract supplier is always made in the first condition upon confirmation of the invoices.

In contrast to other protection models, at bewidata, payments are not delayed until after a defined case of damage has occurred (for example, after filing for insolvency or after completion of the dunning procedure).

Feel free to contact us for further information: kontakt(at)bewidata.de.